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The Ultimate Wedding Flower Guide & Checklist

The Ultimate Wedding Flower Guide & Checklist

Planning a wedding involves countless details, and one of the most important elements is choosing the perfect flowers. Flowers, from the bridal bouquet to the ceremony decor and reception centrepieces, help to define the tone and ambiance for your special day. In this comprehensive guide, we’ll walk you through the ultimate wedding flower checklist, ensuring that every floral aspect of your wedding is nothing short of perfection. After all, this is one of the most special days that you’re going to remember for the rest of your life. You’re going to want to make it perfect! 

  1. Initial Consultation 

Have you already got your eye on a wedding flower package? If not, don’t fret. Wedding planning may be overwhelming but we’ll help you ensure that you’ve got everything in check. Before the consultation, gather inspiration from bridal magazines, Pinterest boards, and wedding websites. Save photos of bouquets, centrepieces, and floral arrangements that you love. Consider your wedding theme, colour scheme, and overall style to guide your floral choices. Share these details with your florist during the consultation.

Here’s what you need to do to get started: 

  • Schedule an initial consultation with the florist of your choice.
  • Discuss your vision, style, and colour palette
  • Bring inspiration photos, fabric swatches, and any other details that will help convey your preferences.
  • Have a clear idea of your budget for wedding flowers. Discuss your budget with the florist to ensure they can create designs that meet your expectations while staying within your financial limits.
  • Be open to suggestions and alternatives that fit your budget without compromising the overall look and feel you desire.
  • Provide your florist with information about your wedding venue, including the size, layout, and any restrictions or guidelines related to floral decor.
  • Discuss key areas where you want floral arrangements, such as the ceremony space, reception hall, head table, and guest tables.

A few important things to take note of: 

  • Season Availability: 

Consider seasonal flowers that are readily available during your wedding month. Seasonal blooms are often more affordable and can add a touch of freshness and authenticity to your arrangements. Ask your florist for recommendations on seasonal flowers that align with your vision and colour palette. 

  • Bridal Party Needs 

Discuss the floral needs of the bridal party, including the bride’s bouquet, bridesmaid bouquets, boutonnieres for the groom and groomsmen, corsages for mothers, and any other floral accessories. Share details about the bridal party attire and wedding theme to ensure that the floral designs complement the overall look.

  • Preferred Flowers and Colours 

If you have specific flowers or colours in mind, let your florist know during the consultation. Be open to suggestions and alternatives based on availability and seasonality. Discuss flower meanings and symbolism if you want to incorporate sentimental elements into your floral arrangements.

  • Timeline and Logistics

Discuss the timeline for floral setup and delivery on the wedding day. Confirm details such as delivery times, setup locations, and any additional services needed. Ask about care instructions for your flowers, including tips for preserving bouquets and arrangements before and after the wedding.

  • Contract and Deposit 

Review the contract details with your florist, including pricing, services provided, delivery terms, and cancellation policies. Discuss the required deposit and payment schedule to secure your booking and ensure a smooth planning process.

We hope we’re not overwhelming you so far. But as many would say from wedding planning experience, a lot of effort goes into making sure your wedding day is as perfect as it can be! Here are some ideas that we’ve gathered for wedding flower decor pieces that will make the overall ambiance stand out. 

  1. Bridal Party Flowers
  • Bridal Bouquet: Choose a stunning bouquet that complements your wedding dress and reflects your personal style.
  • Bridesmaid Bouquets: Coordinate bridesmaid bouquets with the overall color scheme and theme.
  • Boutonnieres: Select boutonnieres for the groom, groomsmen, and other male members of the wedding party.
  1. Ceremony Flowers
  • Altar Arrangements: Consider floral arrangements or arches to frame the altar and create a focal point.
  • Aisle Decor: Decide on aisle markers, pew decorations, or floral arrangements along the aisle.
  1. Reception Flowers
  • Centrepieces: Choose table centrepieces that enhance the decor and ambiance of the reception venue.
  • Head Table/Garland: Consider a floral garland or centrepiece for the head table or sweetheart table.
  1. Additional Floral Elements
  • Cocktail Hour: Consider floral arrangements or greenery for cocktail tables or bar areas.
  • Escort Card Table: Add a floral arrangement or decor to the escort card table for a cohesive look.
  • Guest Book Table: Incorporate flowers or greenery into the guest book table setup.
  1. Specialty Arrangements 
  • Floral Installations: Explore options for floral installations, such as hanging arrangements or floral backdrops.
  • Statement Pieces: Consider statement pieces like floral chandeliers or suspended blooms for a wow factor. 

Fav Florist recently did a wedding flower package which included a beautiful floral garland placed on the bride and groom’s car. We think it looks spectacular and adds a cohesive overall aesthetic to the ceremony. 

Final Details: 

  • Delivery Schedule: Confirm the delivery schedule with your florist to ensure timely setup and placement.
  • Care Instructions: Receive care instructions for your flowers, including tips for preserving bouquets and arrangements.
  • Rehearsal: Plan a floral rehearsal or walkthrough to finalise details and ensure everything is as planned.

With this ultimate wedding flower checklist, you can approach floral planning with confidence, knowing that every floral element will add to the beauty and elegance of your wedding day. From the first consultation to the final setup, careful planning and teamwork with your florist will result in floral perfection that adds to the magic of your special day! 

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